{"id":3590,"date":"2024-07-01T11:39:32","date_gmt":"2024-07-01T10:39:32","guid":{"rendered":"https:\/\/rethinkq.adp.com\/?p=3590"},"modified":"2024-09-03T10:14:31","modified_gmt":"2024-09-03T09:14:31","slug":"volunteering-on-company-time","status":"publish","type":"post","link":"https:\/\/rethinkq.adp.com\/volunteering-on-company-time\/","title":{"rendered":"Volunteering on company time"},"content":{"rendered":"\n<header class=\"entry-header bg-adp-tan block--article-header alignfull block--article-header anchor-top\" >\n\n  \n\n<figure class=\"wp-block-image size-full entry--image\"><img decoding=\"async\" width=\"1920\" height=\"1280\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/environmentalist-volunteer-picking-up-trash-EPA5P2.jpg\" alt=\"\" class=\"wp-image-3591\" srcset=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/environmentalist-volunteer-picking-up-trash-EPA5P2.jpg 1920w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/environmentalist-volunteer-picking-up-trash-EPA5P2-300x200.jpg 300w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/environmentalist-volunteer-picking-up-trash-EPA5P2-1024x683.jpg 1024w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/environmentalist-volunteer-picking-up-trash-EPA5P2-768x512.jpg 768w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/environmentalist-volunteer-picking-up-trash-EPA5P2-50x33.jpg 50w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/environmentalist-volunteer-picking-up-trash-EPA5P2-1600x1067.jpg 1600w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/environmentalist-volunteer-picking-up-trash-EPA5P2-1536x1024.jpg 1536w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/environmentalist-volunteer-picking-up-trash-EPA5P2-375x250.jpg 375w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-group entry--title-wrapper\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><div class=\"entry--social-share\">\n  <ul>\n    <li><a href=\"https:\/\/www.facebook.com\/sharer\/sharer.php?u=https:\/\/rethinkq.adp.com\/volunteering-on-company-time\/&#038;t=Volunteering on company time\" target=\"_blank\"><img decoding=\"async\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/themes\/rethink-quarterly\/img\/facebook.svg\" alt=\"Facebook logo - click to share this article on Facebook\"><\/a><\/li>\n    <li><a href=\"http:\/\/twitter.com\/share?text=Volunteering on company time&#038;url=https:\/\/rethinkq.adp.com\/volunteering-on-company-time\/\" target=\"_blank\"><img decoding=\"async\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/themes\/rethink-quarterly\/img\/twitter.svg\" alt=\"Twitter logo - click to share this article on Twitter\"><\/a><\/li>\n    <li><a href=\"https:\/\/www.linkedin.com\/sharing\/share-offsite\/?url=https%3A%2F%2Frethinkq.adp.com%2Fvolunteering-on-company-time%2F\" target=\"_blank\"><img decoding=\"async\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/themes\/rethink-quarterly\/img\/linkedin.svg\" alt=\"LinkedIn logo - click to share this article on Facebook\"><\/a><\/li>\n  <\/ul>\n<\/div>\n\n          <span class=\"entry--tag tag-style\">Thought leadership<\/span>\n    \n  <h1 class=\"entry-title\">Volunteering on company time<\/h1>\n\n\n<p class=\"is-style-summary-style\">How can employers support their employees&#8217; volunteering efforts?<\/p>\n<\/div><\/div>\n\n\n  <div class=\"entry--meta content-width\">\n           <p class=\"authors\">By\n                        <a href=\"https:\/\/rethinkq.adp.com\/author\/sarah-mashman\/\">Sarah Mashman<\/a>\n\n             \n         \n     <\/p>\n    \n  \n  <p>1 July 2024  <span class=\"desktop-only\">\u2014<\/span> <a href=\"https:\/\/rethinkq.adp.com\/issue-12-resilience\/\">Issue 12: Resilience<\/a> \n  <\/div><!-- .entry-meta -->\n\n<\/header><!-- .entry-header -->\n\t<div class=\"entry-content content-width\">\n\n\n\n<p>Five years ago, as devastating wildfires raged across Australia, Hayley Stone, a policy director for a national advocacy group, stepped away from her desk for five weeks to help contain the blazes. Driven by a desire to give back to her community, Stone volunteers for the Rural Fire Service (RFS), attending meetings and training sessions in her free time.&nbsp; During times of crisis, the volunteers hit pause on their normal jobs in order to assist Australia\u2019s large paid firefighting force, combining soft skills such as teamwork and crisis management with practical firefighting.&nbsp;<\/p>\n\n\n\n<p>In 2019, Stone\u2019s team was called to action \u2014 first on the New South Wales coast and then closer to home, when a fire in the Blue Mountains began rapidly spreading due to dry, hot and windy conditions.<\/p>\n\n\n\n<p>\u201cFor weeks at a time the sky was a different color,\u201d Stone says. \u201cWe were constantly dealing with smoke \u2014 you\u2019re just living with that constant smell.\u201d&nbsp;<\/p>\n\n\n\n<p>The fire came within about 30 miles of her hometown before it was finally brought under control.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignleft size-large is-resized\"><img decoding=\"async\" width=\"768\" height=\"1024\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Hayley-Stone-fighting-a-bushfire-768x1024.jpg\" alt=\"a woman in fire fighter gear aims a hose at a wildfire in Australia.\" class=\"wp-image-3592\" style=\"width:400px;height:auto\" srcset=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Hayley-Stone-fighting-a-bushfire-768x1024.jpg 768w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Hayley-Stone-fighting-a-bushfire-225x300.jpg 225w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Hayley-Stone-fighting-a-bushfire-50x67.jpg 50w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Hayley-Stone-fighting-a-bushfire-1152x1536.jpg 1152w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Hayley-Stone-fighting-a-bushfire.jpg 1536w\" sizes=\"(max-width: 768px) 100vw, 768px\" \/><figcaption class=\"wp-element-caption\">Hayley Stone at work fighting fires in Australia.<\/figcaption><\/figure><\/div>\n\n\n<p>In order to fight the fires, Stone used her&nbsp; five weeks of paid annual leave. Under the Australian government\u2019s National Employment Standards, workers are also <a href=\"https:\/\/www.fairwork.gov.au\/leave\/community-service-leave\" target=\"_blank\" rel=\"noreferrer noopener\">entitled<\/a> to five weeks of unpaid community service leave for \u201cvoluntary emergency management activities,\u201d including firefighting.&nbsp;&nbsp;<\/p>\n\n\n\n<p>For non-emergency volunteer work with&nbsp;charities and other community service organizations, employees are generally expected to find the time outside of working hours \u2014 unless the activity is&nbsp; supported by an internal company volunteering initiative.&nbsp;<\/p>\n\n\n\n<p>With many employees looking for purpose beyond the usual 9-to-5 grind, giving them opportunities to volunteer on company time can help them connect with their communities, build a sense of purpose outside of work and acquire new skills. In Australia and other regions experiencing large-scale natural disasters, volunteering on the clock can also save lives, homes and the environment.<\/p>\n\n\n\n<p>As company volunteering becomes increasingly popular, it raises important HR and payroll considerations such as how to track volunteer hours, integrate a volunteer program into the workplace and ensure those hours are used effectively.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Company-supported volunteering<\/h2>\n\n\n\n<p>Over the past 50 years, companies have <a href=\"https:\/\/hbr.org\/2020\/06\/were-entering-the-age-of-corporate-social-justice\" target=\"_blank\" rel=\"noreferrer noopener\">embraced<\/a> corporate social responsibility (CSR) initiatives that include employee volunteer programs. CSR benefits both the community and the company; researchers <a href=\"https:\/\/www.cooleaf.com\/guides\/making-an-impact-the-benefits-of-corporate-social-responsibility-csr\" target=\"_blank\" rel=\"noreferrer noopener\">have found<\/a> that companies with CSR programs are more profitable, enjoy better brand reputation, and have employees who are more engaged.&nbsp;ESG \u2014 environmental, social and governance \u2014 programs <a href=\"https:\/\/www.thecorporategovernanceinstitute.com\/insights\/lexicon\/what-is-the-difference-between-csr-and-esg\/\" target=\"_blank\" rel=\"noreferrer noopener\">take<\/a> CSR one step further, providing measurable goals surrounding an organization&#8217;s social impact.<\/p>\n\n\n\n<p>With the advent of ESG, volunteering programs are on the <a href=\"https:\/\/www.voanews.com\/a\/some-us-companies-pay-employees-to-volunteer\/6869906.html\" target=\"_blank\" rel=\"noreferrer noopener\">rise<\/a>, as organizations are more aware of their impact and workers are increasingly purpose-driven. In a recent Deloitte survey, almost 90% of millennials and Gen Z <a href=\"https:\/\/www.deloitte.com\/global\/en\/issues\/work\/content\/genz-millennialsurvey.html\" target=\"_blank\" rel=\"noreferrer noopener\">said<\/a> having a sense of purpose is important to their overall job satisfaction and well-being.&nbsp;<\/p>\n\n\n\n<p>\u201cWorkplace volunteering meets community needs and produces social outcomes, while also producing built-in results that contribute positively to employee engagement, reputation, trust and team building,\u201d says Kari Niedfeldt-Thomas, the Managing Director and Chief Operating Officer at Chief Executives for Corporate Purpose (CECP). The organization\u2019s research has found that company trust nearly doubles when employees engage in volunteer activities with high social impact.&nbsp;<\/p>\n\n\n<div class=\"block--sidebar bg-adp-navy alignright\"><div class=\"block--sidebar__inner\">\n\n<p class=\"has-white-color has-text-color has-link-color wp-elements-607c4f966ca41ba7df47f20bbe94556f\" style=\"font-size:28px\">ADP offers <a href=\"https:\/\/uk.adp.com\/what-we-offer\/products\/adp-global-payroll.aspx\" target=\"_blank\" rel=\"noreferrer noopener\">global payroll solutions <\/a>that are as unique as your employees.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-large is-resized\"><img decoding=\"async\" width=\"1024\" height=\"540\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/03\/adp-logo-1024x540.png\" alt=\"\" class=\"wp-image-3433\" style=\"width:50px\" srcset=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/03\/adp-logo-1024x540.png 1024w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/03\/adp-logo-300x158.png 300w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/03\/adp-logo-768x405.png 768w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/03\/adp-logo-50x26.png 50w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/03\/adp-logo.png 1238w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n<\/div><\/div>\n\n\n<p>Many corporate volunteer programs align with the business\u2019s goals and skills, or are tailored to the local community\u2019s unique needs. They can take a variety of forms and use different terminology, but generally paid volunteer leave is called Volunteer Time Off, or VTO. Employees in organizations offering VTO typically receive 8 to 40 hours of annual leave, regardless of their level within the organization, and have more flexibility in choosing where to volunteer. Today, an <a href=\"https:\/\/www.frontstream.com\/blog\/the-rise-of-workplace-volunteer-programs-how-companies-are-giving-back\" target=\"_blank\" rel=\"noreferrer noopener\">estimated<\/a> 40% of U.S. companies offer VTO.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p>In a Structured Corporate Volunteering (SCV) initiative, the company organizes group volunteer days with specific organizations, either during work hours or on employees\u2019 days off.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Negotiating volunteer time<\/h2>\n\n\n\n<p>During the Covid-19 pandemic, many <a href=\"https:\/\/uk.adp.com\/resources\/what-others-say\/testimonials.aspx#sort=%40created%20descending\" target=\"_blank\" rel=\"noreferrer noopener\">HR and payroll departments<\/a> learned to work with heightened agility. These rapid-response processes can be adapted in any emergency situation to allow employees to take volunteer leave, whether paid or unpaid. The key is for companies to have clear policies in place around VTO notice and approvals.<\/p>\n\n\n\n<p>In Stone\u2019s case, even though Australian law guarantees emergency volunteer leave, employees still need to provide managers with notice and an estimate for how long they will be gone.&nbsp; This information&nbsp; is then passed on to their payroll officer.&nbsp;<\/p>\n\n\n\n<p>Stone suggests employees and managers have open conversations well in advance about the nature of their volunteer work. In small organizations such as hers, prolonged absences have a serious impact on the rest of the team.&nbsp;<\/p>\n\n\n\n<p>\u201cWhat I&#8217;d really like is to be able to negotiate with employers to be able to have that flexibility to be able to just say, \u2018Look, I&#8217;m sorry, I will give you a week&#8217;s notice, and then I&#8217;m going to have to go off and do a deployment,\u2019\u201d she says.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-pullquote\"><blockquote><p>I\u2019ve picked up some amazing new skills that I never thought that I would have, and I feel a lot more connected to the community.<\/p><\/blockquote><\/figure>\n\n\n\n<p>Stone chose not to extend her deployment after her paid leave ran out, even though the crisis hadn\u2019t ended and she was legally entitled to additional unpaid leave. As a manager, she was concerned that being gone for too long would hurt the organization.&nbsp;<\/p>\n\n\n\n<p>\u201cIt wasn&#8217;t a decision that I took lightly,\u201d she says.&nbsp;<\/p>\n\n\n\n<p>Over six months, Stone\u2019s brigade of 40 firefighters logged more than 10,000 hours of volunteer time, including both training sessions after work and deployments to fight fires during normal working hours.<\/p>\n\n\n\n<p>\u201cThat&#8217;s the equivalent of 426 days worth of work \u2014 all given in a volunteer capacity,\u201d she says. \u201cI\u2019ve picked up some amazing new skills that I never thought that I would have, and I feel a lot more connected to the community.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"768\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Letters-to-the-Valley-Heights-Rural-Fire-Brigade-1024x768.jpg\" alt=\"\" class=\"wp-image-3593\" srcset=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Letters-to-the-Valley-Heights-Rural-Fire-Brigade-1024x768.jpg 1024w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Letters-to-the-Valley-Heights-Rural-Fire-Brigade-300x225.jpg 300w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Letters-to-the-Valley-Heights-Rural-Fire-Brigade-768x576.jpg 768w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Letters-to-the-Valley-Heights-Rural-Fire-Brigade-50x38.jpg 50w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Letters-to-the-Valley-Heights-Rural-Fire-Brigade-1600x1200.jpg 1600w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Letters-to-the-Valley-Heights-Rural-Fire-Brigade-1536x1152.jpg 1536w, https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Letters-to-the-Valley-Heights-Rural-Fire-Brigade.jpg 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">A selection of the letters Stone and her colleagues have received from children in the local community.<\/figcaption><\/figure>\n\n\n<div class=\"block--author\">      <div class=\"block-author__inner\">\n        <div class=\"author--image\">\n                      <a href=\"https:\/\/rethinkq.adp.com\/author\/sarah-mashman\/\"><img decoding=\"async\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2024\/06\/Sarah-Mashman-298x305.png\" alt=\"\" \/><\/a>\n                  <\/div>\n        <div class=\"author--info\">\n                      <a href=\"https:\/\/rethinkq.adp.com\/author\/sarah-mashman\/\" class=\"author--name\">Sarah Mashman<\/a>\n\n          \n          <p><span style=\"font-weight: 400;\">Sarah Mashman is an award-winning producer based in Australia. She primarily works in podcasts and radio and has worked with the Australian Broadcasting Corporation, Google, ANZ, Australia Red Cross and the University of Sydney.<\/span><\/p>\n          <div class=\"block--author-social\"><ul class=\"author--socials\"><\/ul><\/div>\n        <\/div>\n      <\/div>\n       <\/div>\n\n<div class=\"block--recommended-content alignwide is-style-bg-adp-tan\"><div class=\"block-recommended-content__inner\">\n\n<h2 class=\"wp-block-heading\">Read more<\/h2>\n\n\n<div class=\"block--article-pushpoint pushpoint__small\">      <div class=\"block-article-pushpoint__inner\">\n        <a href=\"https:\/\/rethinkq.adp.com\/welcome-to-the-hybrid-workplace\/\">\n        <div class=\"pushpoint--image\">\n          <img decoding=\"async\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2021\/10\/office_home_compressed-1084x576.jpg\" alt=\"\" \/>\n        <\/div>\n        <div class=\"pushpoint--info\">\n                    <span class=\"pushpoint--title\">Welcome to the hybrid workplace<\/span>\n          <p>The remote vs. in-person debate is so 2020: Workplaces will likely be hybrid as the pandemic continues. But what does this mean for payroll teams? <\/p>        <\/div>\n      <\/a><\/div> <\/div>\n\n<div class=\"block--article-pushpoint pushpoint__small\">      <div class=\"block-article-pushpoint__inner\">\n        <a href=\"https:\/\/rethinkq.adp.com\/income-security-psychological-safety\/\">\n        <div class=\"pushpoint--image\">\n          <img decoding=\"async\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2022\/01\/a-customer-buying-fresh-vegetables-at-a-market-in-tbilisi-georgia-FKDWNK-1084x576.jpg\" alt=\"\" \/>\n        <\/div>\n        <div class=\"pushpoint--info\">\n                    <span class=\"pushpoint--title\">Income security: A basic human need<\/span>\n          <p>Poverty is so stressful that it can change the way the brain works. Ensuring income security is essential in this pandemic era. <\/p>        <\/div>\n      <\/a><\/div> <\/div>\n\n<div class=\"block--article-pushpoint pushpoint__small\">      <div class=\"block-article-pushpoint__inner\">\n        <a href=\"https:\/\/rethinkq.adp.com\/singapore-asian-business-hub\/\">\n        <div class=\"pushpoint--image\">\n          <img decoding=\"async\" src=\"https:\/\/rethinkq.adp.com\/wp-content\/uploads\/2021\/10\/mike-enerio-tmqsL3BmZ80-unsplash-1084x576.jpg\" alt=\"\" \/>\n        <\/div>\n        <div class=\"pushpoint--info\">\n                    <span class=\"pushpoint--title\">Singapore, a thriving Asian business hub<\/span>\n          <p>The country is a draw for businesses, but its low earners have been thrust into the spotlight. <\/p>        <\/div>\n      <\/a><\/div> <\/div>\n<\/div><\/div>\n\n\n<section class=\"wp-block-group alignfull section--sign-up has-background\" style=\"background-color:#7967ae\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<p class=\"has-text-align-center is-style-default has-white-color has-text-color has-large-font-size\"><a href=\"\/sign-up\/\">Sign up<\/a> to keep up to date with ReThink Q.<\/p>\n<\/div><\/section>\n","protected":false},"excerpt":{"rendered":"<p>Many organizations allow employees to volunteer at work. How can employers support these volunteering efforts?<\/p>\n","protected":false},"author":1,"featured_media":3591,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":true,"footnotes":""},"categories":[115],"tags":[247,44,484,483],"coauthors":[480],"class_list":["post-3590","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-thought-leadership","tag-hr","tag-payroll","tag-volunteering","tag-volunteerism","issue-issue-12-resilience"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Volunteering on company time - ADP ReThink Q<\/title>\n<meta name=\"description\" content=\"Many organizations allow employees to volunteer at work. 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